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DIGITAL TRANSFORMATION

Microsoft 365 is the One Stop Shop for Small Business

The Lord of the Rings trilogy is synonymous with the saying, ‘one ring to rule them all’ which in business parlance is the aspiration of one platform upon which to rule all applications.

Microsoft 365 is a suite of products from Microsoft to provide a business with a platform to operate your entire business with, from one to 1000s end users, with low monthly costs.

Being a cloud based system it allows small businesses especially to be highly productive while operating from anywhere anytime on any device. 

No matter what platform you use be that a PC, Mac, Tablet you have ALL your data at your fingertips and that moves with you during the day say if you swap from a mobile device back to your main device.

Microsoft 365 at its heart a location to store your emails, files, collaborate, market, project manage and interface seamlessly with customers.

The below table provides an overview of what Microsoft 365 entails from storage to email to application to business interface.

Feature Description
Access to the Latest Office Applications and Automatic Updates Microsoft provides business users updates, upgrades, patches, or new licenses under its Business subscription model. Having the most up-to-date tools provides a going-concern a more effective and efficient operating environment.
Better Collaboration and Team Management Process With Office 365 it is easier to share any deliverable document with clients and team members at all stages of the production process. Team members can co-author the same document simultaneously allowing for real-time document editing and formatting capability.
Microsoft Teams Need to Team Chat? Team members can take advantage of Teams for Business application to chat with each other via audio or visual conversations throughout all stages of project planning and implementation.
Improved Project Management and Team Efficiency
The Microsoft Tasks application makes it possible for your team to combine all their task lists into one central list in Outlook, making it easier to track progress of tasks and manage the ownership of current and new tasks.
One Note Office 365 users can also write to do lists using OneNote and convert them to tasks with deadlines and reminders in their Outlook calendars.
Presentation Options
The cloud presentation software, Sway (an alternative to PowerPoint), will automatically suggest images to insert into your business presentations based on the text and theme. This application is integrated with Bing and will update as you edit your presentation text. Users can enhance their presentations in PowerPoint by taking advantage of a feature called PowerPoint Designer, which automatically gives options on how best to display selected graphics and images.

Improved Email Capabilities The Boomerang feature provides for comprehensive email management including reviewing and sending messages at different times, recipient reply notifications, and enhanced scheduling features through your Outlook calendar. Outlook also offers the Focused inbox feature, which automatically places what it determines are your most relevant emails into one folder and the rest into another folder.
SharePoint Your mobile, intelligent intranet. Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization
Simple sharing and seamless collaboration. SharePoint empowers teamwork with dynamic and productive team sites for every project team, department, and division. Share files, data, news, and resources. Customize your site to streamline your team’s work. Collaborate effortlessly and securely with team members inside and outside your organization, across PCs, Macs, and mobile devices.
Microsoft Bookings
Simplify how customers schedule and manage appointments.
Customers can visit your booking page whenever they want, book the time and service they need, get a confirmation email and calendar invitation, and reschedule or cancel if they must. For customers who prefer to book by calling you, simply enter their appointment details and Bookings sends all confirmations and reminders.
Microsoft Forms With Microsoft Forms, you can create surveys, quizzes, and polls, and easily see results as they come in.
Office Delve User can apply the Delve application to manage the user's Office 365 profile. Delve never changes any permissions, so you'll only see documents that you already have access to. Other people will not see your private documents.
Ability to Work Remotely Easily and Simply
Since Office 365 is cloud-based, it enables users to access all their business applications and work files anytime and anywhere using any internet-accessible device. In addition, Office 365 makes it easy for your employees to use the OneDrive App to link their OneDrive Business and personal accounts and easily switch between them.


David Whittaker from Computer Troubleshooters at Indooroopilly said the move to the cloud is essentially being able to take everything with you and not being beholden to a physical set up.

“Email was a constant headache only five years ago where businesses would be tied to keeping the data on a server meaning that inboxes often had to be backed up and it created more headaches than solutions."

“Microsoft effectively takes care of the backend set up and updates of key software while groups such as provide a light touch in terms of setting up business specific applications around accounting and administration more broadly."

“The ability to scale up and down and have technology as well as a budget that can adjust is the only way to be conducting any type of business,” Mr Whittaker said.

Microsoft 365 is for a small business a server, email, application (word and excel) and shared drive is now down via a virtual solution.

Effectively the hardware and wires which have frustrated generations of small business people the world over is now a seamless solution with an affordable subscription starting at $6.90 per month.

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